We recently announced the introduction of Inventory Ledgers in AirMed 5. This new functionality was designed to streamline your inventory management and recordkeeping. In this post we go into more details about the adjustments and corrections features in our inventory ledgers.

In the event of data entry errors, inventory ledgers make it easy to adjust weights and counts to resolve discrepancies. AirMed ensures that backdated adjustments are logically aligned with all prior and subsequent records. The ledger prevents negative balances by automatically validating that backdated weights or quantities are consistent with subsequent records.

Whether you are making a correction immediately or at a later date, AirMed offers multiple correction tools. Previously found in the Actions Menu, these options are now located in the ‘Admin Actions’ section, visible only to users with supervisor-level access.

For example, if you create a new inventory item with an incorrect date, you can amend the creation date based on the date of the parent record. All changes are logged in both the affected item’s ledger and the parent record ledger.

Additionally, new options are available to delete incorrect records or merge materials back into their original source when appropriate.

Adjustments that affect inventory levels are clearly categorized in monthly compliance reports.

While mistakes are inevitable, you can leverage AirMed’s technology to get you back on track.

We designed our new inventory ledgers to empower you to correct errors and ensure that your records accurately reflect your physical inventory. For more information about AirMed 5 visit our Software page.

We recently announced the introduction of Inventory Ledgers in AirMed 5. In this post we go into more details about the intelligent backdating feature in our inventory ledgers.

Our intelligent record backdating ensures that any quantity or weight you enter will not lead to discrepancies in subsequent records. When backdating an adjustment, AirMed checks that it aligns logically with all successive records.

For instance, if you need to log waste for a source material, our safeguards won’t let you accidentally backdate a record to a date that is before the source material was created. You can only enter a date that is after the date the source material was created.

If an inventory item is created with the wrong date, admin tools can be used to adjust the creation date to match the creation of the parent record (e.g., adjusting a lot’s creation date to align with the date of the harvest). All changes are logged in both the affected item’s ledger and the parent record’s ledger.

If a backdated action impacts monthly compliance reporting, AirMed will automatically generate an incident within our built-in Quality Management System (QMS). Supervisors can then investigate and resolve the incident, document the findings, and track it through a severity assessment and impact evaluation.

Having an efficient way of tracking and resolving discrepancies not only helps you meet compliance but also saves you time and money.

Intelligent backdating lets you reconcile your data with your physical inventory while satisfying your regulatory obligations. For more information about AirMed 5 visit our Software page.

We recently announced the introduction of Inventory Ledgers in AirMed 5. This new functionality was designed to streamline your inventory management and recordkeeping.

The ledger lets you track actions performed on an inventory item. These actions are referred to as transactions in the ledger. You use the ledger as a perpetual register that records each transaction for an inventory item.

To use the ledger for a batch, for example, open the Batch Details screen and look for the Ledger tab. The tab shows a table that you use to record individual transactions related to that batch.

Each row offers fields for the date that the transaction took place along with the date the transaction was recorded in case they are different. There are also fields for the type of action that occurred, the user who performed the action and weights or counts added or removed during the action. The final column provides icons to visibly indicate adjustments or corrections to the batch. You can re-order the columns in the table by dragging.

The benefits of inventory ledgers are seen in both operational efficiency and compliance. Not only do they let you monitor the progress of a batch or lot, but tracked actions can be used to create a template for future production. During an audit, the ledger serves as a detailed register about each item, which can be used to validate processes and verify physical inventory.

Our inventory ledgers are designed to help you optimize your operations and ultimately enhance profitability. For more information about AirMed 5 visit our Software page.

AirMed 5 now features powerful new functionality to simplify inventory management and improve recordkeeping. With the integration of inventory ledgers throughout the system, you can effortlessly track all transactions related to your inventory.

Comprehensive Tracking

Inventory ledgers provide detailed tracking of every addition or reduction to inventory, whether in batches or lots. Each entry includes the user responsible for the transaction, along with the date, time, transaction type, and the corresponding weight or quantity. This ensures full visibility into the usage of each batch and lot, providing a clear audit trail. Additionally, clickable links enable quick access to related records and associated comments.

Intelligent Backdating

Intelligent record backdating ensures that adjustments or entries made in the past do not cause discrepancies in future records or reporting. For example, if waste for a source material needs to be logged, AirMed ensures that the waste entry can be backdated only after the source material was created. The ledger also prevents negative balances by automatically validating that backdated weights or quantities are consistent with subsequent records. If a backdated action impacts monthly compliance reporting, AirMed will automatically generate an incident within our built-in Quality Management System (QMS).

Efficient Adjustments & Corrections

Inventory ledgers make it easy to adjust weights and counts to resolve discrepancies. AirMed ensures that backdated adjustments are logically aligned with all prior and subsequent records. Adjustments that affect inventory levels are clearly categorized as ‘other additions’ or ‘other reductions’ in monthly compliance reports.

Error Correction Options

In the event of data entry errors, AirMed offers multiple correction tools. For example, if an inventory item is created with the wrong date, admin tools can be used to correct the creation date to match the creation of the parent record (e.g., adjusting a lot’s creation date to align with the date of the harvest). All changes are logged in both the affected item’s ledger and the parent record’s ledger. Additionally, new options are available to delete incorrect records or merge materials back into their original source when appropriate.

The benefits of our new inventory ledgers include more accurate tracking, improved operational efficiency and easier compliance. For more information about AirMed 5 visit our Software page.