AirMed 5 now features powerful new functionality to simplify inventory management and improve recordkeeping. With the integration of inventory ledgers throughout the system, you can effortlessly track all transactions related to your inventory.
Comprehensive Tracking
Inventory ledgers provide detailed tracking of every addition or reduction to inventory, whether in batches or lots. Each entry includes the user responsible for the transaction, along with the date, time, transaction type, and the corresponding weight or quantity. This ensures full visibility into the usage of each batch and lot, providing a clear audit trail. Additionally, clickable links enable quick access to related records and associated comments.
Intelligent Backdating
Intelligent record backdating ensures that adjustments or entries made in the past do not cause discrepancies in future records or reporting. For example, if waste for a source material needs to be logged, AirMed ensures that the waste entry can be backdated only after the source material was created. The ledger also prevents negative balances by automatically validating that backdated weights or quantities are consistent with subsequent records. If a backdated action impacts monthly compliance reporting, AirMed will automatically generate an incident within our built-in Quality Management System (QMS).
Efficient Adjustments & Corrections
Inventory ledgers make it easy to adjust weights and counts to resolve discrepancies. AirMed ensures that backdated adjustments are logically aligned with all prior and subsequent records. Adjustments that affect inventory levels are clearly categorized as ‘other additions’ or ‘other reductions’ in monthly compliance reports.
Error Correction Options
In the event of data entry errors, AirMed offers multiple correction tools. For example, if an inventory item is created with the wrong date, admin tools can be used to correct the creation date to match the creation of the parent record (e.g., adjusting a lot’s creation date to align with the date of the harvest). All changes are logged in both the affected item’s ledger and the parent record’s ledger. Additionally, new options are available to delete incorrect records or merge materials back into their original source when appropriate.
The benefits of our new inventory ledgers include more accurate tracking, improved operational efficiency and easier compliance. For more information about AirMed 5 visit our Software page.